Guided procedure execution

The SOP is static.
The work is not.

Vexum turns SOPs, test procedures, and work instructions into intelligent guided runs that adapt to live context, capture deviations, and improve over time. The human stays in charge.

5 pilot spots open
3 industry verticals
100% audit trail
LIVE RUN
Equipment Verification · Unit-1042
Verify PPE & gowning compliance
operator · completed 8 min ago
Record pre-run chamber pressure
0.87 mTorr · within range
Chamber pressure stabilization
Assisted · awaiting decision
Staff approval gate
Pending
Shutdown & post-run record
Pending
!
Pause & notify staff suggested
5 of 14 prior runs deviated at this step — all on Unit-1042. 3.2x more likely above 22°C ambient.
Unit T2400 Ambient 23°C 5 prior deviations
The product

Your procedures,
running as they should.

Drop in an SOP, work instruction, or procedure. Vexum turns it into a guided run: routine checks are pre-filled, required actions are tracked, deviations are captured, and judgment calls surface with the context needed to decide.

01
Upload any procedure
PDF, Word, or plain text. Vexum parses the SOP into structured steps, extracts decision points, and identifies required sign-offs.
02
Guided run starts
Context loads — prior runs, deviations, equipment history, ambient conditions. The operator sees exactly what they need, when they need it.
03
Deviations captured live
Out-of-range readings, troubleshooting branches, escalation decisions — all logged with full context at the moment they happen.
04
Audit trail, auto-generated
Every step logged with timestamps and notes. Post-run records ready for QA review, regulatory audit, or customer handoff — no manual documentation.
The problem

Static SOP.
Dynamic work.

An SOP captures the expected path. But real execution depends on context: the tool being used, the job being run, the reading on the screen, the operator's judgment, the prior deviation, and the exception happening right now.

Paper and PDFs can't carry any of that. So the operator carries it — in memory, in notes, in Slack threads, in institutional knowledge that walks out the door with every retirement.

Today: Static SOP
Spec Sheet Rev C, pressure target <0.5 mTorr
Slack: "Sarah K. — if T2400 stalls, check coolant pump first"
Unit deviations.xlsx — 5 pressure issues this quarter
Last run: "Deviation logged. No SOP update."
12 min wait, "T2400 behaves differently last time"
4.4: "If pressure does not stabilize, notify staff before proceeding."
With Vexum: Live Run
Context loaded: Unit T2400 · 5 prior deviations
Current reading 0.87 mTorr · target <0.5 mTorr
Recommended: Pause & notify staff
"5/14 runs deviated — all on Unit-1042, 3.2x above 22°C"
SOP §4.4 proposed update submitted for review
Run complete · 22m 41s · audit trail saved · 1 deviation
Trust architecture

Automation removes effort.
Never accountability.

Every step in a Vexum run is one of three kinds. The split is explicit — the operator always knows what the system is doing versus what's theirs to decide.

Automated
What's safe, the system does.
Deterministic steps execute before the operator reads the first instruction.
  • Pull prior run history
  • Check reservation, training & access
  • Pre-fill equipment or job context
  • Attach relevant SOPs, specs & manuals
Prepared
What's risky, the system stages.
Deviation notes, approval requests, and records are drafted and staged. You review and sign off.
  • Draft deviation notes
  • Prepare staff approval requests
  • Stage inspection & validation records
  • Generate post-run documentation
Assisted
What's ambiguous, you decide.
Branching points and judgment calls surface with full context, relevant SOP clause, and a recommendation. The call stays human.
  • Troubleshooting branches
  • Out-of-range readings
  • Deviation decisions
  • Escalation with captured reason
Built for

Procedures that branch,
drift, and need proof.

Vexum fits the messy middle: work that is too important for memory, too contextual for a static SOP, and too judgment-heavy to fully automate.

Testing & Validation
When a test or equipment reading does not match the expected path, Vexum pulls the relevant procedure, specs, prior failures, and decision history so the technician knows what to check next.
Medical devicePrecision machiningLab instruments
Commissioning & Startup
Startup and handoff procedures become guided runs that adapt to the asset, job, customer spec, and acceptance criteria. Punch-list items, approvals, and deviations are captured as the work happens.
Industrial equipmentCustom machineryField commissioning
Service & Troubleshooting
When a service issue does not follow the manual, Vexum pulls the asset history, relevant procedure, prior fixes, and current readings so the technician knows what to check, when to escalate, and what to document.
HVAC & coolingLab instrumentsMedical imaging
Quality Deviations
When a result, inspection, or process step falls outside spec, Vexum guides the disposition path, attaches evidence, captures the reason, and prepares the record for quality review.
Regulated manufacturingContract manufacturingHigh-mix precision
Core Facilities
Equipment startup, user onboarding, and tool qualification procedures, compiled once and run consistently by every operator. Training and access checks are built in.
University labsAnalytical serviceContract research
Safety & Compliance
Safety walks, hazard assessments, and inspection procedures run as guided workflows. Every finding is captured, every inspection is consistent, nothing is left to memory.
Regulated manufacturingIndustrial operationsFacility safety

The human stays in charge.

Vexum was built for procedures that matter — where a missed step costs time, money, compliance, or safety. We don't replace the operator. We make them better.

Every deviation logged. Every decision captured. Every run improving the procedure that comes next.

2 of 5 pilot spots still open. Join the waitlist